In MS Excel, How to Move From One Window to Another: A Complete Step-by-Step Guide for Students and Professionals

Introduction: Why Moving Between Windows in Excel Matters

    Have you ever been working on multiple Excel files and felt frustrated trying to move from one to another? 🤔 Whether you are a student comparing assignments, a business professional analyzing reports, or a teacher managing multiple grade sheets, knowing how to move between Excel windows can save time and boost productivity.

    This guide will take you through everything you need to know about switching between Excel windows efficiently. From basic methods to advanced shortcuts, you’ll discover practical tips that make your workflow smoother.

Method 1: Using the Taskbar (Beginner-Friendly)

The most straightforward way to switch between Excel windows is through the Windows Taskbar.

Steps:

1. Open two or more Excel files.

2. Hover your mouse over the Excel icon on the taskbar.

3. You’ll see thumbnails of all open Excel windows.

4. Click on the one you want to open.

✅ Best For: Beginners who prefer using the mouse.

Method 2: Using the View Tab → Switch Windows Feature

Excel provides a built-in option to quickly move between different windows.

Steps:

1. Go to the View tab on the Ribbon.

2. Click on Switch Windows in the Window group.

3. A dropdown list of all open Excel files will appear.

4. Select the one you want.

✅ Best For: Users who want a structured and menu-driven approach.

Method 3: Using Keyboard Shortcuts (Pro Level)

If you love speed and efficiency, keyboard shortcuts are your best friend.

Common Shortcuts:

• Alt + Tab (Windows) → Switch between all open applications, including Excel.

• Ctrl + Tab (Excel Specific) → Move between Excel workbooks.

• Ctrl + F6 → Cycle through open Excel windows.

✅ Best For: Professionals, students, and power users who want to save time.

Method 4: Arranging Windows for Side-by-Side Comparison

Sometimes you need to work with multiple Excel files simultaneously.

Steps:

1. Open all the Excel files you need.

2. Go to the View tab → Arrange All.

3. Choose Tiled, Horizontal, Vertical, or Cascade.

4. Click OK to apply.

✅ Best For: Teachers, accountants, and analysts comparing data side by side.

Conclusion

    Switching between windows in MS Excel doesn’t have to be a struggle. From simple mouse clicks to advanced shortcuts, Excel offers multiple ways to make your workflow faster and more organized. Whether you’re a student, teacher, or professional, mastering these methods can transform your productivity.